Factors in Picking a Visual Management Design
By Justin Tao – TXM China Consulting Director
If takt time is the heart of Lean Production, visual management represents the nervous system in Lean Management. Visual Management is an indispensable tool when we implement Lean. It helps the other Lean tools more powerful by making their impact on the business visual. Most companies have Visual Management Boards, which is the simplest format of visual management.
However, I often find that some, so-called, Visual Management Boards become information boards, only showing the information, records or plans of the area. The contents are often out of date. What’s worse, I even find some Visual Management Boards on the production line all in English in a Chinese factory. In this factory, the team leader told me that she fills the information just by guesswork since she can’t understand any English! In this case, the Visual Management Board definitely becomes a “show board”.
What is a Visual Management Board?
I think a true Visual Management Board should contain three elements: standards, problems, and actions.
- Standard: means there should have the target or plan on the board, which tells how things should be if everything is perfect;
- Problem: means deviations from the standard. Anything different from Standard is a problem, either actual performance or the standard itself;
- Action: This means what countermeasures should be taken when there’s a problem.
All these elements help the user to understand what’s actually going on in this area. Only by making the things visible, it is possible to identify the deviations (problems) and quickly solve or address them.
So there’s another question:
Which Kind of Visual Management Board is a Good One?
At TXM, We believe a good Visual Management Board should match 31 seconds rule: In 1 second, it can tell us if it’s normal, everything fine in this area, according to the standard or plan; in 10 seconds, it tells us what the problem it is if it’s not normal; and in another 20 seconds, it tells us what actions are taken, who is responsible for this and what kind support needed. A good visual management board can have a dialogue with users and viewers, and make lean daily leadership process more simple and efficient.
Visual Management Tools are a bridge between Standard work and daily meetings, that should be used properly and efficiently, becoming powerful for daily management.
The form of the Visual Management Board is limited only by your imagination! Contact TXM to make your Visual Management more efficiently and effectively.
Continuous Improvement and Lean have been around for many years and have been proven to be effective tools for achieving Operational Excellence. The use of Visual Management Boards is a key component of these methods. The boards provide a visual representation of the workflow and help to identify areas of improvement. There are many factors to consider when choosing a board design, including the size of the board, the number of columns, and the type of information that will be displayed. TXM can help you determine the best design for your needs and assist you in implementing a Visual Management Board system that will help you achieve your Operational Excellence goals.